ICOHS 2019

Guidelines

AUTHOR GUIDELINES

Manuscript Structure

We do not have strict formatting requirements, but all manuscripts must contain the essential elements needed to convey the content in clearly defined sections: Title, Abstract, Keywords, Introduction, Materials and Methods, Results, Discussion and/or Conclusions, References, Figures and Tables with Captions, and any Supplementary Material required.

Submission Checklist

  • Full author names: First name(s), Surname(s)
  • Author affiliations: department, institution, city, state, country
  • Corresponding author: name, email address
  • The abstract does not exceed 300 words
  • 3–6 keywords (optional)
  • The manuscript file contains all essential sections: Article Title, Abstract, Keywords, Introduction, Materials and Methods, Results, Discussion, References, Figure Captions, Tables.
  • Ensure tables and figures are mentioned in the text, e.g ‘As shown in Fig. 4’
  • All references mentioned in the references list should be mentioned in the text, and vice versa
  • All necessary declarations (acknowledgments, conflict of interests, supporting grants, presentations) have been made
  • All manuscript and supplementary material files have been uploaded
  • The preferred electronic format for text is Microsoft Word.

References

Authors are responsible for ensuring that the information in each reference is accurate. All references must be numbered sequentially and all references mentioned in the references list are cited in the text, and vice versa. Citations of references in text should be identified using numbers in square brackets (e.g., “as discussed by Walker [4]”; or “as explained in [3, 8]”).

Units of Measurement

Units of measurement should be presented using System International (SI) units.

Proofs

Authors will receive the typeset page proofs for final approval. Authors should either approve or return the proofs with any corrections within 3-4 days of receipt.

Language Accuracy

Proceeding emphasizes on the linguistic accuracy of every manuscript published. Articles must be in English and they must be competently written and argued in clear and concise grammatical English. Contributors are strongly advised to have the manuscript checked by a colleague with ample experience in writing English manuscripts or a competent English language editor. Author(s) should provide a certificate confirming that their manuscripts have been adequately edited. A proof from a recognised editing service should be submitted together with the cover letter at the time of submitting a manuscript to Pertanika. All editing costs must be borne by the author(s). This step, taken by authors before submission, will greatly facilitate reviewing, and thus publication if the content is acceptable.

Language Editing Service

The preferred provider of author support services to publishers, journals, and societies globally- offer manuscript language editing services to researchers provided. For more information and details or to get a quote, please visit
http://knowledgee.editage.com/, www.scribendi.com, www.peerwith.com, etc.

Copyright

Authors publishing the article will be asked to sign a copyright form. In signing the form, it is assumed that authors have obtained permission to use any copyrighted or previously published material. All authors must read and agree to the conditions outlined in the form, and must sign the form or agree that the corresponding author can sign on their behalf. Articles cannot be published until a signed form (original pen-to-paper signature) has been received.
Publication Ethics To adhere to the Committee on Publication Ethics (COPE) Code of Conduct [https://publicationethics.org/resources/code-conduct] and Best Practice Guidelines [https://publicationethics.org/resources/guidelines], authr(s) are have to put the ethical approval from the local Ethical Research Committee (ERC).

ORCID (Open Researcher and Contributor ID)

Authors are strongly encouraged to obtain and include an ORCiD identifier and to include this in their contact details after their email address. ORCID provides a persistent digital identifier that distinguishes each author separately from every other researcher and, through integration in key research workflows such as manuscript and grant submission, supports automated linkages between authors and their professional activities ensuring that their work is recognized. See https://orcid.org (there is no charge to sign up for these).

Useful Resources

  • INASP Handbook for Editors and Publishers, Edited by Pippa Smart
  • APA reference style – this website gives examples of references in APA style http://www.cws.illinois.edu/workshop/writers/
  • AuthorAID Website – the resources section has hundreds of presentations and guides on how to write a scientific paper. http://www.authoraid.info/resourcelibrary
  • Canberra: Notes on the Structure of a Scientific Paper: These guidelines were prepared with the aid of Robert Day’s entertaining book “How to Write and Publish a Scientific Paper” http://www.canberra.edu.au/centres/iae/resources/scientific-paper.pdf
  • Citations: useful guide on how to cite internet (online) publications.
    http://www.apastyle.org/learn/index.aspx
  • George Mason University – guide to writing a scientific paper.
    http://classweb.gmu.edu/biologyresources/writingguide/ScientificPaper.htm
  • PKP School – free online training on writing for publication.
    http://pkpschool.sfu.ca/writing-for-publication/

Presentation Guideline

Oral Presentation Guidelines
Please use the information below to guide your presentation in International Conference of Occupational Health and Safety (ICOHS) 2019 in JS Luwansa Hotel, Jakarta, 25 – 26 April 2019.

  1. Audio/Visual & Equipment Available
    All oral session meeting rooms are equipped with the following audiovisual equipment:

    1. LCD projector
    2. Computer (Windows-based PC)
    3. Screen
    4. Laser pointer
    5. Microphone
  1. Acceptable Formats
    MS Windows: All presentation computer equipment at the conference will be Windows based PC’s. Microsoft PowerPoint 2011 or earlier, Acrobat PDF
    Macintosh: Microsoft PowerPoint 2011 or earlier, Acrobat PDF
    Macintosh users: When choosing fonts for your presentation, notice that the first item on the Font menu is Font Collections. In the Font Collections, please use the fonts you find on the Windows Office Compatible sub-menu and you’ll have no trouble with PowerPoint 2007 for Windows.
  2. Before the conference
    • Please save your presentation as “Name of presenter_date_session name”. Please use this format Adam_1 November2017_Occupational Health.pptx(or ppt.).
    • Make a note for the room and the time of the session which you are presenting.
    • All session room all facilitated with computer and you will not be permitted to use your personal laptop in the session room
  3. During the conference
    • Please arrive well in advance, at least 10 minutes before the session started.
    • Make sure your presentation has been available in computer at session room. We recommend you to bring extra copy of your presentation files (you can bring them on USB stick as well), in any case there is an unforeseen circumstances or problem shortly before your presentation. The room assistants will help you to start up your presentation.
    • Oral presentation will be strictly limited to 13 minutes total. Each speaker has 10 minutes for presentation, followed by 3 minutes for question(s) and answer(s) with audience.
    • Please discuss the material as reported on your paper.
    • Since the conference schedule is very tight, chair and co-chair will strictly enforce the presentation timing.
    • You are requested to be in attendance for the whole session.
  4. Presentation and formatting tips
    • Give an opening statement to acquaint the audience with the nature and purpose of the study. Speak slowly and clearly. Word choice should be simple: use active words and short sentences. An introductory and a concluding graphic can greatly improve the focus of your talk.
    • Slide ratio to be 16:9
    • As a general rule, use one graphic for each 1 or 2 minutes of presentation time.
    • Presentations are most readable on a bright background (white, for example) and dark lettering (black or blue, for example). Avoid using small fonts that will be illegible from the back of the room, and break up a complex slide into a series of slides.
    • Devote each graphic to a single fact, idea, or finding. Illustrate major points or trends, not detailed data.
    • Avoid long or complicated formulas or equations.
    • Use the minimum number of words possible in titles, subtitles, and captions.
    • Standard abbreviations are acceptable.

Poster Guidelines

Before the conference

  1. Make a note for the room/place and the time of your poster session
  2. Print out your poster and bring it to conference. You can ask venue assistants if you can not find your number or place of your poster. Please note that the organizing committee does not provide printing facilities for poster.
  3. The poster session is interactive, you will be expected to present your presentation in approximately 3 minutes or more, and you can answer if any questions addressed after your short presentation. You can prepare this to outlining your information on your poster presentation.
  4. You can prepare a handout or more details information on your poster, so you can give to interested participants. Providing your name card is also possible

Poster Format

  1. Posters should be in potrait orientation and no larger than 48 inches (H) x 36 inches (W) (120 cm x 90 cm). Recommended size is A0.
  2. Please prepare a label showing the title, author’s name, E-mail and affiliation with the size of 700mm width x 150 mm height
  3. Poster should be in English.
  4. The presentation must cover important material that presented on your accepted paper.
  5. Place the title of your paper at the top of the to allow viewers to identify your paper. Indicate the paper’s title and authors’ names.
  6. Highlight the authors’ names, e-mails, and address information in case the viewer is interested in contacting you for more information.
  7. Prepare all diagrams or charts and paragraphs neatly and readable.
  8. Use different colors and textures/symbols for each line or bar contained in your graph or chart.
  9. Organize the paper so it is self-explanatory. You have complete freedom in displaying your information in figures, tables, text, and photographs.
  10. Include the background of your research followed by results and conclusions. Please DO NOT laminate your poster to ensure that it can be recycled.
  11. Audio/Visual equipment are not provided for poster sessions.
    You can see the format size of your poster as follow:

 

During Conference (Poster setup)
Poster sessions will take place each day of the conference and information about where and when to hang your poster will be provided in advance of the conference.

  1. Please kindly put your poster at the start of the day (date of your poster presentation). Poster boards have poster numbers, you will be informed and contacted in advance.
  2. Generally, posters will be organized alphabetically by first author. The poster chair will provide you your assigned number, push pins, and assistance with hanging your poster.
  3. Posters must remain available in the entire poster session.
  4. Presenters must be available to answer questions and discuss your findings with conference participants or interested delegates (time to be determined).
  5. Please take your poster down at the end of the poster session. If you left your poster, the organizing committee will remove and recycle your poster.

If you have any question please kindly contact the secretariat